RUNNTENN Race & Event Policies

These policies apply to all RUNNTENN community run, ruck, and walk events. By registering for or participating in a RUNNTENN event, you agree to the terms below.

Effective date: to be confirmed before public launch.

1. Event Policies

Free participation.

RUNNTENN events are free to attend. Registration is requested so we can manage results, communicate event details, and keep participants informed, but there is no entry fee and no prize money.

Format.

Events are 5K community runs, rucks, and walks with a single start time, typically 8:00 AM. Runners, ruckers, and walkers of all paces and abilities are welcome. There is no time cutoff that excludes anyone who wishes to finish at their own pace.

Registration and check-in.

Participants should register in advance when possible and check in at the event as directed. Accurate registration information helps us provide results and communicate important updates, including weather changes.

Code of conduct.

RUNNTENN events are open, welcoming, and family-friendly. We expect all participants, volunteers, and spectators to treat one another with respect. Harassment, discrimination, threatening behavior, or conduct that endangers others will not be tolerated and may result in removal from the event and future events.

Personal responsibility and safety.

Participants take part at their own risk and are responsible for their own health, fitness, and safety. Courses may run on public greenways, parks, sidewalks, or roads shared with others. Participants must follow all course markings, volunteer instructions, posted park rules, and applicable traffic laws, and stay aware of their surroundings at all times. You should consult a physician before participating if you have any health concerns.

Minors.

Participants under 18 are welcome but must be registered by and remain under the supervision of a parent or legal guardian, who is responsible for the minor throughout the event. A parent or guardian must agree to the Waiver & Release on the minor's behalf.

Dogs, strollers, and mobility aids.

Where permitted by the venue, leashed dogs, strollers, and mobility aids are welcome. Participants with dogs or strollers are asked to start toward the back and yield to others. All participants are responsible for the safe handling of anything or anyone in their care, and must follow venue-specific rules, which may differ by location.

Headphones.

For your safety and awareness on shared courses, we recommend keeping headphone volume low or using one earbud so you can hear other participants, volunteers, and traffic.

Weather and cancellation.

Events are held rain or shine, but RUNNTENN may delay, modify, or cancel an event due to severe weather, unsafe conditions, or circumstances beyond our control. We will communicate changes as early as possible through email and our usual channels. Because events are free, there are no refunds to process.

Volunteers.

RUNNTENN is a volunteer-driven organization, and our events depend on community volunteers. Volunteers are covered by these same policies and are owed the same respect and cooperation as participants.

Photography.

RUNNTENN and its partners may photograph or record events for community, promotional, and impact-reporting purposes. By participating, you understand that your image may appear in these materials. See the Waiver & Release for details, and contact us if you have concerns about a specific image.

Personal property.

RUNNTENN is not responsible for lost, stolen, or damaged personal property at events. Please keep your belongings with you or leave valuables at home.

2. Waiver & Release of Liability

Please read carefully. This section affects your legal rights.

By registering for or participating in any RUNNTENN event — and, for participants under 18, by their parent or legal guardian agreeing on their behalf — you acknowledge and agree to the following:

Assumption of risk.

I understand that participating in a run, ruck, or walk is a physically demanding activity that carries inherent risks, including but not limited to falls, contact with other participants, the effects of weather, traffic, course and terrain conditions, the actions of others, and the risk of serious injury, illness, or in rare cases death. I knowingly and voluntarily assume all such risks, both known and unknown, and accept full responsibility for my participation.

Physical condition.

I confirm that I am physically able to participate and have not been advised otherwise by a medical professional. I am responsible for my own health and fitness and for stopping if I feel unwell.

Release and waiver.

In consideration of being allowed to participate, I release, waive, and discharge RUNNTENN, Inc., its directors, officers, volunteers, event hosts, partners, sponsors, and venue providers (the "Released Parties") from any and all claims, liabilities, or demands arising out of my participation, to the fullest extent permitted by law, except for conduct that is found to be grossly negligent or intentional.

Indemnification.

I agree to indemnify and hold the Released Parties harmless from any claims brought by me or on my behalf arising out of my participation, to the extent permitted by law.

Medical treatment.

I authorize event organizers to seek emergency medical care on my behalf if needed, and I accept responsibility for any costs associated with that care.

Media release.

I grant RUNNTENN and its partners the right to use my name, image, voice, likeness, and event results in photographs, video, and other materials for community, promotional, and reporting purposes, without compensation.

Agreement.

I confirm that I have read and understood this Waiver & Release, that I am agreeing voluntarily, and that this agreement is binding on me, my heirs, and my representatives. If I am agreeing on behalf of a minor, I confirm that I am that minor's parent or legal guardian and have the authority to do so.

3. Data & Privacy Policy

RUNNTENN is a data-driven event platform for community runs, rucks, and walks. We collect and use participant, registration, results, race history, event activity, and engagement data to operate events, support organizers, improve the platform, and understand how communities are participating.

How we use your data.

We use your data to register you for events, deliver results, build and maintain your participant profile, communicate with you, and improve the experience over time. If you don't connect an outside service like Strava, we still use your race history, results, registration data, and platform activity to keep your profile current.

Aggregated and anonymized insights.

We may use general, aggregated, or anonymized data to show participation trends, event growth, community engagement, return participation, age-group participation, event reach, and overall platform growth. This kind of data may be shared with event hosts, donors, partners, sponsors, community organizations, grantmakers, or the public to explain RUNNTENN's impact and guide future events. None of this information identifies you personally.

What's visible on the platform.

Some information is visible to others as part of the event experience. This may include your name, registered event, results, race history, age group, profile information, badges, milestones, and any publicly connected activity data if you choose to connect Strava or a similar service.

Connected services.

If you connect Strava or another activity service, we may use that activity data to keep your profile current, show recent activity, help participants see who they're running or racing with, and set better event expectations. You control what these services share with us through your own privacy settings on those services, and you can disconnect them at any time.

Who we share data with.

We may share necessary event information with approved event hosts, timing support, platform and service providers, volunteers, and donation processors when it's needed to run events, manage registration, process donations, deliver results, communicate with participants, or maintain the platform. We share only what's needed for these functions. We may also disclose information when required by law or legal process, or to address safety concerns, emergencies, fraud, platform security, or to protect the rights, safety, and property of RUNNTENN, participants, volunteers, partners, or the public.

What we don't do.

We do not sell your personal data. We do not give away private personal information — including email addresses, phone numbers, birth dates, emergency contacts, mailing addresses, or private account details — to outside parties for unrelated marketing purposes.

Your choices.

You can review and update your profile, adjust what's visible, connect or disconnect activity services, and opt out of non-essential emails at any time. To request access to or deletion of your personal data, contact us using the information below.

RUNNTENN's goal is to improve events, strengthen communities, support organizers, and help you stay connected to your progress. Your specific personal data is never sold or given away. General, anonymized platform data may be used to show our impact and guide community growth.

Questions About These Policies?

RUNNTENN, Inc.

Hardin@RUNNTENN.com

615-945-4536

RUNNTENN.com